Human Resources Officer Vacancy-Job Ref: ACKWUNAMI/0311/202167

Human Resources Officer Vacancy-Job Ref: ACKWUNAMI/0311/202167

Kuwait (Kuwait)

Job Description
This position is located in the Kuwait Joint Support Office ( KJSO) . The incumbent will report to the Chief Human Resources Officer. This position serves as Deputy CHRO.

RESPONSIBILITIES
Within delegated authority, the Human Resources Officer will be responsible for the following duties:
Administration of entitlements and benefits:
Advises the Chief Human Resources Officer on the development, modification and implementation of United Nations policies and practices on entitlements.
Works closely with the CHRO in the provision of advice and guidance to managers and staff on human resources related matters.
Advises the CHRO on interpretation and application of policies, regulations, and rules. Reviews and provides advice on exceptions to policies, regulations, and rules.
As requested by the supervisor, might be required to represent the office in joint bodies and working groups relating to salaries and other conditions of service.
Assists in the process of knowledge/awareness building amongst programme managers, senior management and staff members with regard to the staff rules and regulations, and related guidelines in the administration of entitlements and their strict application by the HR Unit, including consistent implementation of delegated authority.
Monitors and evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommends revisions to the Department of Operational Support (DOS), where necessary.
Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating merit of each case and makes recommendation for resolution.
Certifies Travel requests and Expense reports using delegation of authority granted by the UN Controller and reports on administrative matters accordingly.
Drafts guidelines, reports and correspondence on a wide range of issues for the CHRO Support and ensures adherence to relevant UN rules and regulations and policies.
Drafts responses to correspondence required from the Office of the Chief KJSO on administrative/policy documents.
Provides advice and assists mission supervisors in areas of problem solving, dealing with ad-hoc issues that arise, and undertakes tasks and special projects, such as Staff Emergency Support.

Planning and Budget:
Participates in the mission planning process throughout the mission life cycle for determining the staffing requirements and organizational structure; also conducts analysis and provides inputs on emerging capacity gaps in accordance with the mission’s mandate.
Contributes to the budget development process by reviewing the drafts and providing input on the human resources requirements and organizational structure of all sections based on the guidelines on budget review.
Reflects recommendations of the staffing reviews into the staffing requirements for purpose of budget preparation.
Reviews staffing related costs and expenditures in UMOJA in line with funds allotment, ensuring that funds for staffing costs are available, and where necessary alerts Chief Human Resources Officer to follow up with Finance and Budget Office to deploy funds to meet any shortfall.
Monitors expenditures related to staffing to ensure they are within the budgeted staffing costs, coordinating with the Finance and Budget Units at both the mission and Headquarter levels to ensure availability of funds.
Advises hiring managers on loaning of posts between sections and movement of posts and staff between locations based on the Standard Operational Practice (SOP) on Staffing table and Post Management, ensuring the integrity of the staffing table as approved in the budget without discrepancy in sections and locations.
Reviews the documentation for submission of classification requests and contributes to the implementation of classification results.
Performance Management:
Supports the supervisor in the implementation of the performance appraisal system and monitors its compliance with the proper implementation of the performance management system, providing guidance and substantive support to mission components on standards for the development of service, section, unit and individual work plans.
Liaises with the Integrated Mission Training Center to organize training/orientation programmes in performance management and supervisory skills as well as work plans.
Monitors the full-compliance of e-Performance and provides input to the SMT for annual meetings on performance management and to Rebuttal Panels and acts as their facilitator and ex-officio member.
Counsels staff and managers in cases of underperformance and facilitates the implementation of a Performance Improvement Plan (PIP) or other remedial measures.
Administration of Justice:
Researches and compiles the mission’s responses to formal and informal requests coming from different entities under the Administration of Justice (AoJ) system.
Contributes to efforts and measures aimed at addressing and mitigating staff grievances with the purpose of resolving them at the lowest practical level.
Contributes to the development of preventive activities such as training and sharing best practices and recent jurisprudence related to human resources management.

Staff Development
Advises on training opportunities for HR staff as well as staff in general giving particular attention to developing and implementing career development paths for national staff members.
Continuously assesses the skill, expertise and knowledge of human resources staff in relevant training programmes and designing individual on on-the-job and group training programmes
on specific subject matters in the area of human resources management, including in the use of HR IT systems.
In coordination with Mission IMTC identifies and analyzes staff development and career support needs and designs programmes to meet identified needs.
Staff and Management Relations:
Assists the Chief Human Resources Officer in supporting the dialogue between the management and international and national staff unions (Field Staff Union and National Staff Committee, respectively) to discuss HR matters and related staff issues.
Participates in meetings with staff representatives to address issues affecting the staff and coordinate the quarterly meetings with the Head of Mission and Director of Mission Support.
Organizes, as necessary, general, or specific meetings for the staff on issues such as mandate implementation, status of HR reforms and other organizational change initiatives etc.
Other:
Under the supervision of the CHRO, the HRO contributes to the monitoring and evaluation of the implementation of delegated authorities, through inter alia, the Human Resources Management Dashboard, Service Level Agreements, and the Senior Managers’ Compact, Delegation of Authority Platform.
Contributes to the development of a set of actionable and targeted change management plans, including coaching and training in order to implement these responsibilities and reports on possible gaps and risks and recommends corrective actions.

Performs other duties as required.

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